How to Register a Private Plate to Your Lease Vehicle

You should be able to place a private registration plate on a lease car. However, you will need to ensure you complete certain formalities before assigning the new number plate to the lease vehicle because the vehicle is registered in the name of the lease company and not you.

At the outset, you must have the permission of the lease company; or the legal entity that has leased the vehicle to you, as they are the owners of the vehicle. Once they give you their consent, you can change the registration number plate on the car. You will need to send them key documentation in order for them to assign the new number plate to the vehicle. You will also need to have them provide you with a written declaration that the private registration will be returned to you when the lease expires.

If you have purchased an un-issued private number plate that has not previously been assigned to a vehicle then you will need to complete the relevant parts of the V750 certificate of entitlement before issuing it to the lease company. If your private number plate has been registered to a vehicle previously, you’ll need to either complete a V317 application to transfer a registration mark for a vehicle to vehicle transfer or alternatively provide a V778 retention document to the lease company. 

Private Number Plate to Your Lease Vehicle

In all cases when using a V750 or V778 document you will need to change the nominee name on the certificate to the name of the lease company since the registered keeper for the vehicle will be the lease company. You can do this online or by posting your document to DVLA Swansea.

In the event that the lease company has you name as the registered keeper on the V5C registration certificate but they will not allow you to have the V5C document you will need to follow the same steps but have your name added to the V750 or V778 document as the nominee name.

In many instances the lease company or the legal entity that owns the vehicle will charge an administration fee for processing of your paperwork. This is usually between £50 and £100. Once this has been paid, your lease company will send the V5C vehicle document to the DVLA with the V750 or V778 in order for them to process the transfer.

You must display your new registration number plates on the vehicle once the DVLA returns the amended V5C document to the lease company confirming the new registration number has been successfully assigned to the vehicle. You may receive a fine if you fit the new number plate before receiving confirmation from the lease company that the assignment process has completed.

You must also inform your insurance company of the change in registration for the vehicle as soon as the transfer has completed.

Form V750 – The Significance

Form V750 is the document that you receive when you purchase an un-issued private number plate. This is a certificate of entitlement for a new registration number never previously assigned to a vehicle.

This document should be kept safe and you should not reveal any of the details recorded on the document as it is possible for a fraudster to assign the registration to a vehicle with certain information from the certificate.

Form V317 – Significance

Form V317 is a very important document that requires to be used when you want to transfer a vehicle registration from one vehicle to another. In general, it is not easy to transfer from a donor vehicle on to a recipient lease vehicle. It is more efficient to use the Form V317 to place the registration number on to a V778 retention document before assigning to a lease vehicle. The registration number can be held on a V778 retention document until you have the vehicle documents for the recipient vehicle and this provides flexibility with the timing of the transfer. 

Form V778 – Significance:

Form V778, also known as a retention document, allows you to hold a registration number without it being assigned to a vehicle. the Driver and Vehicle Licensing Authority will allow you to remove your private plate from your vehicle without assigning it directly to a different vehicle. The DVLA allows the use of the V778 document when removing a private number plate from your vehicle. 

Removing a private number plate from a car

When the lease period expires, and you are required to return the car, you will want to retain the private number plate and keep it for future use. The lease company will want the private number plate placing on a retention document before they collect the vehicle and they will do this in cooperation with you.

Here are a few suggestions that will help you to understand the process for removing the registration number from your leased car:

Ensure you inform the legal entity owner of the vehicle six weeks prior to the culmination of your car lease that you wish to retain the registration and the company will arrange for a signed V317 form to be sent to the DVLA with the vehicle’s V5C logbook. The legal entity owner of the vehicle may charge you for this as this is part of their business model in commercializing their services.

You will also need to include a signed cheque to the value of £80 made payable to the DVLA for the DOT transfer fee. The DVLA will send the legal entity owner of the vehicle a new V5C logbook once all the documentation has been processed. The logbook will reference the original registration of the vehicle – before the private number plate was assigned to the vehicle. They will also provide a V778 retention document, with you as the grantee or nominee, referencing your private registration number. The V778 will either be posted directly to you or to the lease company.

In the event that you decide to purchase the vehicle at the end of the lease period you can keep the private number plate on the vehicle. The V5C will be changed to have you recorded as the registered keeper with your address details added and for this reason you will then have legal entitlement to the registration with it still assigned to the vehicle. Always remember to ensure that the lease company or legal entity owner of the vehicle provide you with the vehicle’s V5C logbook should the DVLA not post this directly to you. You should give the entire process an estimated time frame of 6 weeks for completion.